The Rolling Admissions Cycle reviews and selects applicants for interview on multiple occasions during the entire admissions cycle. The advantage of a Rolling Admissions Cycle is not needing to wait for all the applications to arrive before selectinge applicants for interview. Qualified applicants can be interviewed right away and can be offered immediate seats for matriculation. Less qualified students can be put on a waitlist. This process can be repeated several times during the admissions cycle. The benefits are clear: a Rolling Admissions Cycle lets you open your program to top-qualified applicants much sooner than a Fixed Admissions Cycle.
3) Interview early in the Admissions Cycle
Following from our second point, the sooner in the Admissions Cycle you interview, the sooner you can offer seats to top-qualified applicants and the sooner they can accept. Don’t wait around while another program snatches them away from you. Those top-qualified applicants are motivated to select your program’s offer instead of waiting around to see what else is out there. PA programs with Fixed Admission Cycles and late interview start dates must go deeper into their waitlists, which inevitably leads to enrolling more students who may have academic concerns.
4) Send acceptance letters early in the Admissions Cycle
You have interviewed a top-qualified applicant and everything looks great. Why wait to send an acceptance letter? Applicants who don’t get a quick response tend to interpret this as rejection and will look to your competitors for a better outcome. If those competitors are quick to offer acceptance letters, you’ve lost a valuable applicant. Regardless of whether you eventually send an acceptance, that applicant is likely to have established trust with the program that cared enough to invite them early - even if they have not already accepted, made plans to attend, and paid the tuition.
We have found that 72 hours is the time frame you can expect a student to retain the highest amount of interest in your PA program after the exposure to the environment (the interview). Waiting longer than that incurs a much greater risk of losing that student. We generally recommend that a PA program wait no more than seven days to respond. By expediting this communication process, you have a much higher likelihood of closing the deal and getting the student to deposit.
Keep Control of the Admissions Cycle in Your Hands
Your PA program depends on enrollment and retention of applicants. By following these four guidelines, you retain control over the process. Consider the trouble caused by waiting too long to act during any of the four steps: the top-qualified applicants will be prioritized by competitors, and your program will be scouring further and further down the waitlist . Just to fill the cohort, you may need to comb through far less-qualified applicants who will hopefully be able to handle the rigors of a PA program, but they may not. Just like that, the control of your admissions process is in the hands of the applicants and the competition.
Top-qualified applicants will not be ignored by your competition, and unless those top-qualified applicants specifically want your program and only yours, they will have applied to multiple PA programs. According to CASPA, each applicant will apply to approximately seven programs each year. This means you have about six other programs ready to invite every top-qualified applicant into their cohorts.
The good news is that by creating a flexible Rolling Admissions Cycle, your program improves its odds of bringing those top-qualified applicants eagerly to your doorstep. Your PA program has shown itself to be expedient, communicative, and desirable. Applicants will respond by chasing your program; the control is in your hands.
KEY POINTS:
- The pool of applicants can be as much as 40% larger when your Admissions Cycle opens early.
- A Rolling Admissions Cycle lets you open your program to top-qualified applicants much sooner than a Fixed Admissions Cycle.
- The sooner in the Admissions Cycle you interview, the sooner you can offer seats to top-qualified applicants, and the sooner they can accept.
- 72 hours is the time frame you can expect a student to retain the highest amount of interest in your PA program after exposure to the environment.
- According to CASPA, each PA applicant applies to approximately seven programs each year. Those other six programs are your competition. Don’t give them an early-bird advantage when you can offer the same.
Next time…
In the next Issue of PA Admissions Corner, we’ll turn our attention to keeping control of the interview process. By using the right kinds of questions, interview styles, and examining both sides of the interview coin, we’ll show you how to make the most of your time meeting and getting to know prospective students.
To Your Admissions Success,
Dr. Scott Massey, PhD, PA-C
Jim Pearson, CEO Exam Master